Privacy notice

This notice explains how the All-Party Parliamentary Group for the Polar Regions (“the APPG”, “we”) collects and uses personal data through polarregions.co.uk, and the rights you have over it. Last updated 15 October 2026.

Who we are

The APPG for the Polar Regions is a cross-party group of Members of the House of Commons and the House of Lords. All-Party Parliamentary Groups are informal groups run by and for Members; they are not part of Parliament itself and have no official status within it. For the purposes of UK data protection law, the APPG is the controller of personal data collected through this website. Its registered contact is George Freeman MP, House of Commons, London SW1A 0AA.

For any question about this notice or your personal data, email fiona.walker@parliament.uk.

What we collect

• Newsletter sign-up: your email address.
• Contact form: your name, email address, the content of your message and your confirmation that we may use these details.
• Technical data: our hosting provider processes information such as IP addresses and browser details to deliver the site and keep it secure.

This website does not use analytics, advertising or tracking cookies. Any cookies set are strictly necessary for the site to function.

How we use it, and our lawful basis

• Newsletter: to send you updates on the APPG’s work. We rely on your consent, which you can withdraw at any time by emailing us.
• Enquiries: to reply to your message and keep a record of our correspondence. We rely on your consent, given on the form, and on our legitimate interest in responding to people who contact the group.
• Technical data: to run and secure the website, on the basis of our legitimate interest in providing a safe, working site.

Please do not include sensitive personal information in your message unless it is needed for us to help you. We will never use your details for marketing on behalf of anyone else, and we do not sell personal data.

Who we share it with

• Webflow, Inc. hosts this website and stores form submissions on our behalf. Webflow is based in the United States; transfers of personal data there are protected by safeguards recognised under UK data protection law.
• Base Camp Studios manages the website for the APPG and may access form submissions in order to maintain the site.
• The APPG’s officers and secretariat see enquiries where needed to respond to them.

We will only share your details with anyone else if the law requires us to.

How long we keep it

• Enquiries: up to two years after our last correspondence with you, then deleted.
• Newsletter: until you ask us to remove you.

Your rights

Under the UK General Data Protection Regulation and the Data Protection Act 2018, you have the right to:

• ask for a copy of the personal data we hold about you;
• ask us to correct anything inaccurate or incomplete;
• ask us to delete your data;
• ask us to restrict how we use it, or object to our using it;
• receive your data in a portable format;
• withdraw your consent at any time, without affecting anything we did before you withdrew it.

To use any of these rights, email fiona.walker@parliament.uk. We will respond within one month.

Complaints

If you are unhappy with how we have handled your data, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint or on 0303 123 1113.

Changes to this notice

We will update this page if the way we use personal data changes. The date at the top shows when it was last revised.